10 Tech Tools to Boost Your Productivity

As meeting planners, we have to be extremely organized and efficient—but, of course, you already knew that! When you add business travel to the mix, the task becomes even more difficult. While onsite recently with a client prior to the event kickoff, the two of us shared a healthy discussion about how to improve our productivity, both personally and professionally. Naturally, the conversation turned to tech tools that have helped us both remain productive while away from the office. Following is a combined list of our must-have apps to stay productive and organized. I’m hoping some of these apps can help you too:

  1. Dropbox – This invaluable free service enables you to access your photos, docs, and videos anywhere and share them easily. Never email yourself a file again!
  2. Hootsuite – This is a social media management system. The system’s user interface takes the form of a dashboard, and supports social network integrations for Twitter, Facebook, LinkedIn, Google+, Foursquare, MySpace, WordPress, TrendSpottr and Mixi.
  3. Evernote – Another suite of software and services, designed for note taking and archiving. A “note” can be a piece of formatted text, a full webpage or webpage excerpt, a photograph, a voice memo, or a handwritten “ink” note.
  4. Yelp – Publishes crowd-sourced reviews about local businesses—very helpful when in a new city!
  5. FlightTrack – Color-codes your flights so you can quickly know whether to get out your boarding pass or grab a breakfast taco.
  6. GateGuru – An airport information and flight status app that gives basic flight and arrival status in an attractive manner on flight cards. GateGuru’s real prowess is in providing ratings and reviews for restaurants, shops, and services at about 125 airports around the world.
  7. Uber – A service that connects passengers with drivers of vehicles for hire. Customers use the app to request rides and track their reserved vehicle’s location.
  8. ScannerPro – A must for cutting out the clutter, this system allows you to scan documents with a snapshot, convert them to PDFs, and email them right away. No more keeping track of receipts and papers.
  9. Hours Tracker – Enables you to easily track the hours you spend on a project.
  10. A Mobile Hot Spot – a paid service that allows you to use your cellular phone as a modem to connect your laptop computer to the Internet, no matter where you are.

 What apps do you find most useful?

Happy Planning!

Danielle Childress

Danielle Childress

Danielle Childress (Dani) has planned everything from board meetings for 6 to product launches for 500 to the NFL Experience at the Super Bowl for 100,000.


  • COS Rental
    January 27, 2015 at 1:00 am

    This is a nice list Danielle. I really like the inclusion of Hootsuite, a must-have for Twitter marketing, and Evernote – swiss-army knife of productivity tools.

  • Bob McGrath
    December 4, 2015 at 6:21 am

    I’d be interested in your take on apps to help organize hundreds of events. Any suggestions?

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