5 Ways to Stay Fit on the Road


Whether you’re ramping up for a big event or are already on-site getting ready for kick-off, a planner’s day can get very, very long—but then nobody gets into the planning business for the regular hours. With our crazy schedules, it’s often tough to fit in a workout during your precious few ‘off hours,’ but it’s not impossible. As with most important engagements, you have to plan workouts into your schedule and then be ready to get creative about your options— time, energy and work permitting. Whether you’re a late-night pool swimmer (like me) or a pre-dawn spinner, here’s how to have your cake and eat it too—and then work it off:

1) See what’s in the building.
Easy, convenient and open 24-hours, hotel gyms have come a long way in the last few decades. Depending on the hotel, the gym facilities can range from luxurious state-of-the-art fitness paradise to dingy, repurposed guest rooms with little more than a treadmill and a few kettle bells – so do your research first to limit surprises. A quick spin through the ‘traveler photos’ section on just about any hotel search engine should give you a pretty clear picture as to what’s on-site, or if you’ll be better off working out elsewhere.

2) Know the chain’s offerings.
Hotels that cater to the business crowd know that their customers are interested in maintaining a healthy lifestyle 365 days a year. Here’s what a few of them are doing to make fitness away from home easier:

  • Westin lets you pack lighter with their workout gear loaner service, which provides New Balance shoes, socks and clothes to use during your stay for a $5 fee. In addition, Westin has also just teamed up with FitStar by Fitbit to offer a series of fitness programs via complimentary trial access to the popular FitStar Personal Trainer app.
  • The W Montreal has launched a personal training service called “LiftSession,” that offers live, interactive personal fitness sessions via iPad and TV.
  • Four Seasons Hotel, George V Paris offers “Run My City,” an early-morning 5.5 mile, staff-led run through the City.
  • The Sanderson, London offers complimentary bikes for two-wheeled touring, and if you’d like a treadmill and weights in your room, you can book into one of the hotel’s Deluxe King Room With Gym rooms.
  • Marriott Caribbean & Latin America Resorts recently launched Fit in Paradise, a program of workout and lifestyle videos, tips and wellness sheets by fitness personality Sarah Fit.

Not sure what your hotel has to offer? Check in with the concierge before you arrive for some insider advice and to help make special arrangements for yourself, your event crew or your VIP guests.

3) Check out what’s going on next door.
Many hotels have reciprocal deals and/or discounted day passes available to local gyms, so check in with the concierge to see what they have on offer. If your hotel doesn’t offer help with local gym arrangements, then the IHRSA Passport Club Program can. The program gives members of participating clubs access to a worldwide network of health clubs when traveling, plus guest fees discounted by at least 50%.

4) Dance at dawn – then go to work.
Described as ‘morning movement that will start your day off unlike anything else,’ Daybreakers is a fabulous, pre-dawn dance party-meets-rave that takes place in nightclubs and unusual event spaces in more than 30 cities around the globe. Most Daybreaker events start at 6:00 am with a pre-event yoga session followed by two hours of non-stop, dancing to live DJs and musical performances. Events also include early morning dance-party must-haves like complimentary snacks, cold brew coffee and samples from healthy food and beverage companies. The best part – with the super-early start, you’ll be able to make the 9 am meeting with time and energy to spare!

5) Your hometown boutique workout is on the move.
If you’re a regular at one of the numerous boutique fitness studios popping up all over town, then you may be in luck when you hit the road. Studio chains like Soul Cycle, Flywheel, Pure Barre and Barry’s Bootcamp, are expanding far beyond your hometown so there’s a good chance you can do your favorite workout in other states and even overseas depending on the chain. While they may be a bit pricey, pay-as-you-go classes are perfect for planners with hard-to-predict schedules.

Happy and fit travels to you!


Photo credits: Shutterstock.com

Kate Doyle Hooper

Kate Doyle Hooper

Since establishing her own company over a decade ago, Kate has produced just about every kind of event imaginable, from executive meetings and conferences to live music performances, mobile tours, fashion shows, celebrity gifting suites, and retail events for companies such as American Media, Bloomingdale’s, Conde Nast, Cosmopolitan, ELLE, Harper’s BAZAAR, Hearst, Macy’s, Perry Ellis, Time Inc., Wilhelmina Models and Rodale, to name a few. Kate's editorial and advertising work has been published in Budget Living, ELLE, Fit, Civilization, Conde Nast Traveler, Esquire, Essence, Harper's Bazaar, Marie Claire, Men's Fitness, Men's Health and Shape, as well as on blog.cvent.com and weekendwalk.com.

Leave a Comment