All posts by

Kate Doyle Hooper

6 Notable Trends for Meetings This Year

  If future-predicting, crystal balls existed just for meeting planning, most of us planner types would be sure to have one. How great would it be to have all the answers before we even started planning? But alas, such crystal balls don’t exist,

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Work It, Girl: 4 Incredibly Useful Phone Accessories

As a smartphone-addicted planner, I’m always on the prowl for problem-solving accessories for my trusty iPhone which, much as I love it, I do, on occasion, still want to throw out the window. In our line of work, iPhone ownership is not without its

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7 Sanity Savers for Long-Haul Flights

As most of my work trips are of the easy, nonstop, six-hour variety from New York to the West Coast or Europe, I enjoy flying. Like most time-pressed planners, I value that time in the air. It’s ‘found’ time to catch up on work, eat, watch a movie

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6 Out-of-the-Box Ways to Create Sponsor Opportunities

Sponsors. For many types of events, like expos and exhibits, they’re absolute must-haves. And to maximize revenue, it’s generally a case of the more the merrier, in some cases with sponsors signing on virtually 'til doors open. While all that extra

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Planning for 2017 Holidays Around the World

Planning events overseas is always an adventure. There are new contacts to make, new venues to check out, new activities to source, plus hundreds of the usual planning details that need attention. Amid the planning hustle and bustle it’s easy to

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Plan Smart: 10 Great Sparkling Wines that Won’t Blow Your Budget

“Bubbly,” synonymous with celebration, never goes out of style. Whether it’s welcoming the New Year, the new boss, the new product or simply to thank the team for a job well done, the sound of popping corks is a festive one. While all that popping is

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How To Dress Up a Ballroom That Isn’t, Well, Versailles

Lets face it, every venue can’t be Versailles. Every planner isn’t Martha Stewart. But when tasked with re-purposing an odd space or hotel boardroom into an environment suitable for a sit-down dinner, minus budget for an event designer, it’s time to

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5 Great Ways to Make Your Event A Bit Greener

Greening up your meetings and events isn't as overwhelming as you might imagine; even small steps really do add up. As consciousness about conserving resources has grown, so has our ability as planners to incorporate more green elements into our

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Holiday Helper: 5 Tips for Better Client Gifting

Now that we’re in the 11th month of the year, with Thanksgiving fast approaching, the runaway train that is the holiday season is about to hit warp speed. The question is: are you ready for it? Have you started to think about what to give those

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4 Ways to Tame Your Audiovisual Costs

Ah, audiovisual charges – they’re rarely good. In fact, they tend to be the biggest wildcard in any event budget, with the power to instantly blow your bottom line to smithereens. Small wonder the thought of the final A/V bill tends to fill a

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2016 Holiday Planning: Key Dates to Work With & Around

When the temperatures start to drop and leaves fall, a planners mind turns to – Oh, no – the holidays – and the flat-out race to the end of the year. The toughest part about the season? Getting the venue you want on the day you want it. As with any

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Venue Wisdom: 4 More Secrets for Planning Success

No matter where you are in your planning career, it’s important to remember that planning is a two-way street. Just as we expect the world from our venues, they too expect us to return the favor by freely sharing with them the information they need

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Venue Wisdom: 3 Secrets for Planning Success

Whenever I get together with my fellow planners, inevitably we talk shop, exchanging war stories about our experiences with one venue or another, which ones we love, who’s got the best facilities, which properties have the most attentive meetings

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5 Ways to Refresh Your Meeting Breaks

Sitting as they say, is the new smoking, and we’re all doing it way too much at the office and at those super sedentary meetings and conferences. Granted, clients want to pack as much as possible into a limited amount of time, but in the process

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6 Tips to Cooler Venues (and Guests!)

Throughout the year, I can be found at a lot of events, but mostly as part of the behind-the-scenes team making it all happen. This summer however, while New York City has been in the midst of a relentless heat wave, I’ve had the pleasure of

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5 (Road-Tested) Ways to Cut Planning Stress

Every year, a few career sites publish their top 10 lists of stressful jobs, and not surprisingly event coordinators consistently rank high on the list. So, how to cut the stress we’re all too familiar with in this line of work? Stop it before it

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5 Tips To Better Communication With Overseas Colleagues

For many planners, one of the more enjoyable perks of the job is getting to see the world and getting paid to do so. However, before bags are packed and the event begins, most planners will have to climb several mountains, jump through a few hoops

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Going Somewhere? 7 Tips for Joining the Global Entry Program

Though I’ve always liked the idea of the Department of Homeland Security’s Trusted Traveler Global Entry program, signing up seemed like such a hassle that I just never got around to it. Instead, to get through airport lines a bit faster, I relied

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6 Summer Planning Pitfalls to Avoid

Summertime, and the living is – busy! Once summer kicks in, finding the perfect event date gets complicated because your guests are likely to be heavily booked with many more social events, family obligations and vacation time than usual, all

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Travel Products for Time-Crunched Planners

If there’s one thing planners don’t have a lot of, it’s time to spare, so anything that will save us a few minutes worth of travel-related hassles is a welcome addition. Here are a few problem-solving, time-saving must-have innovations to help make

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