All posts by

Kate Doyle Hooper

Venue Wisdom: 4 More Secrets for Planning Success

No matter where you are in your planning career, it’s important to remember that planning is a two-way street. Just as we expect the world from our venues, they too expect us to return the favor by freely sharing with them the information they need

Read More

Venue Wisdom: 3 Secrets for Planning Success

Whenever I get together with my fellow planners, inevitably we talk shop, exchanging war stories about our experiences with one venue or another, which ones we love, who’s got the best facilities, which properties have the most attentive meetings

Read More

5 Ways to Refresh Your Meeting Breaks

Sitting as they say, is the new smoking, and we’re all doing it way too much at the office and at those super sedentary meetings and conferences. Granted, clients want to pack as much as possible into a limited amount of time, but in the process

Read More

6 Tips to Cooler Venues (and Guests!)

Throughout the year, I can be found at a lot of events, but mostly as part of the behind-the-scenes team making it all happen. This summer however, while New York City has been in the midst of a relentless heat wave, I’ve had the pleasure of

Read More

5 (Road-Tested) Ways to Cut Planning Stress

Every year, a few career sites publish their top 10 lists of stressful jobs, and not surprisingly event coordinators consistently rank high on the list. So, how to cut the stress we’re all too familiar with in this line of work? Stop it before it

Read More

5 Tips To Better Communication With Overseas Colleagues

For many planners, one of the more enjoyable perks of the job is getting to see the world and getting paid to do so. However, before bags are packed and the event begins, most planners will have to climb several mountains, jump through a few hoops

Read More

Going Somewhere? 7 Tips for Joining the Global Entry Program

Though I’ve always liked the idea of the Department of Homeland Security’s Trusted Traveler Global Entry program, signing up seemed like such a hassle that I just never got around to it. Instead, to get through airport lines a bit faster, I relied

Read More

6 Summer Planning Pitfalls to Avoid

Summertime, and the living is – busy! Once summer kicks in, finding the perfect event date gets complicated because your guests are likely to be heavily booked with many more social events, family obligations and vacation time than usual, all

Read More

Travel Products for Time-Crunched Planners

If there’s one thing planners don’t have a lot of, it’s time to spare, so anything that will save us a few minutes worth of travel-related hassles is a welcome addition. Here are a few problem-solving, time-saving must-have innovations to help make

Read More

5 Ways to Stay Fit on the Road

Whether you’re ramping up for a big event or are already on-site getting ready for kick-off, a planner’s day can get very, very long—but then nobody gets into the planning business for the regular hours. With our crazy schedules, it’s often tough to

Read More

Sorry, We’re Closed: Major Holidays ‘Round the World

When planning events in far-flung locales, there are always hundreds of details to consider along the way. One of the most important, yet often overlooked? What’s going on while you and your guests are visiting – and how those local events can impact

Read More

7 Tips for Better Sleep on the Road

If there’s one thing planners need, it’s a good night's sleep. But it’s not always easy to do when there are hundreds of event details swirling through your brain at 2 a.m. Head out on the road, add an unfamiliar bed, a few time zone changes and an

Read More

5 Pointers for Premium Item Purchases

Ordering branded ‘swag’ or premium items should be one of the simplest things on a planner’s to-do list but often the premium picking, purchasing and production process is not without a few headaches. Over the years I’ve ordered plenty of premiums

Read More

Planner Tools: 8 Essentials for On-site Emergencies

When you’re a planner, as soon as “doors open” the job expands. You go from computer-based desk jockey to problem-solving event MacGyver, ready to solve any problem on the spot with whatever is within reach. It’s all in a days work. But it takes more

Read More

How to Prepare for These 4 Common Speaker Hiccups

No matter how ready you think you are, rest assured at your next meeting or conference, there will be a few blips along the way. Here are four common speaker-related challenges that can pop up just when you think it’s smooth sailing—and here’s how to

Read More

6 Ways to Make Your Hotel Room Feel More Like Home

Whether you’re spending 5 days on the road or 50, as Dorothy from ‘The Wizard of Oz’ said, “there’s no place like home.” While she does have a point, if you’re a planner, home is rarely where the work is, so it helps to create a bit of home wherever

Read More

How to Manage Challenging Clients? Start With These 5 Tips

Ah, clients. Seems there’s always one or two who are, to put it politely, completely bonkers. Recently, when I polled my planner colleagues, virtually all agreed that one of the biggest challenges we all sometimes face isn’t the event at all, it’s

Read More

Mind Your Manners: 7 Tips for Better Business in China

Cultural gaffes are easy to make, long remembered and difficult to undo, thus my desire to avoid them. As the planning business can take you just about anywhere in the world, handling yourself politely and in a culturally sensitive manner is an

Read More

Hold the Line: 4 Billing Snafus and How to Avoid Them

When it comes to producing meetings and events, the old adage is true: it’s always something! As in no matter how perfect the planning and execution, there’s always some wildcard that pops up to remind one there’s always more to learn – and lessons

Read More

Money-Saving Airport Transportation in 11 Major Cities

I travel for business, on my own most of the time, and I’m almost always in a hurry to get into town from the airport – and in many cities that’s easier said than done. Touching down often in the middle of rush hour, town cars, Ubers, taxis and most

Read More
1 2 3