How Tos

Looking Good: Pro Tips for Better Floral Design

When you’re a planner, you have to wear a variety of hats, and speak any number of vendor languages. For many of us though, when it comes to flowers and floral design, it’s easy to come up a little short. With so many flowers, colors, and styles to

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6 Out-of-the-Box Ways to Create Sponsor Opportunities

Sponsors. For many types of events, like expos and exhibits, they’re absolute must-haves. And to maximize revenue, it’s generally a case of the more the merrier, in some cases with sponsors signing on virtually 'til doors open. While all that extra

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Live Stream Your Next Event for Greater Engagement

If you’ve put on an event or conference recently, there’s a good chance someone live streamed it whether you knew or not. The technology has exploded in popularity over the last few years, with everyone from Facebook to Twitter getting in on the

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How To Dress Up a Ballroom That Isn’t, Well, Versailles

Lets face it, every venue can’t be Versailles. Every planner isn’t Martha Stewart. But when tasked with re-purposing an odd space or hotel boardroom into an environment suitable for a sit-down dinner, minus budget for an event designer, it’s time to

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5 Great Ways to Make Your Event A Bit Greener

Greening up your meetings and events isn't as overwhelming as you might imagine; even small steps really do add up. As consciousness about conserving resources has grown, so has our ability as planners to incorporate more green elements into our

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4 Ways to Tame Your Audiovisual Costs

Ah, audiovisual charges – they’re rarely good. In fact, they tend to be the biggest wildcard in any event budget, with the power to instantly blow your bottom line to smithereens. Small wonder the thought of the final A/V bill tends to fill a

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Venue Wisdom: 4 More Secrets for Planning Success

No matter where you are in your planning career, it’s important to remember that planning is a two-way street. Just as we expect the world from our venues, they too expect us to return the favor by freely sharing with them the information they need

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Got Golf? These Worldwide Caddies Really Deliver

A golfer friend once posited that the reason Scotland’s No. 1 export has become so firmly entrenched with executives worldwide lies in the contrast between the game and their everyday existence. Their lives are fast; golf is slow. Their lives are

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Team-Building: How To Make Sure It’s Memorable

Team-building activities are an important way to foster connections among meeting attendees.  With today’s world of instant entertainment and viral internet sensations, people are looking more for memorable experiences rather than the traditional

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5 Ways to Refresh Your Meeting Breaks

Sitting as they say, is the new smoking, and we’re all doing it way too much at the office and at those super sedentary meetings and conferences. Granted, clients want to pack as much as possible into a limited amount of time, but in the process

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Family Planning: 11 Tips for Kid-Friendly Events

Children and meetings don’t always mix. In theory, attending an off-site event at an interesting destination can be a wonderful opportunity for attendees to bring the spouse and kids, turning the business occasion into a quasi-family vacation.

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6 Tips to Cooler Venues (and Guests!)

Throughout the year, I can be found at a lot of events, but mostly as part of the behind-the-scenes team making it all happen. This summer however, while New York City has been in the midst of a relentless heat wave, I’ve had the pleasure of

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5 (Road-Tested) Ways to Cut Planning Stress

Every year, a few career sites publish their top 10 lists of stressful jobs, and not surprisingly event coordinators consistently rank high on the list. So, how to cut the stress we’re all too familiar with in this line of work? Stop it before it

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How to Set the Stage for Ideal Brainstorm Sessions

The opening session at last month’s (April 19-20) International Association of Conference Centers–Americas’ annual gathering in New York focused on “Innovation in the Meeting Experience” and, not surprisingly, the subject of brainstorming came

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Streamlining the RFP Process

Here’s a bit of trivia for you: Did you know that the volume of Requests for Proposals (RFPs) sent to hotels has increased by 300% over the last three years? Did you know that it takes, on average, 20-30 minutes for a hotel salesperson to reply to a

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Traveling Abroad? Try These 7 Tips to Stretch Your Dollar

One of the great things about a career in event planning is the opportunity to visit foreign countries. The personal growth and insights that come from immersion into other cultures cannot be equaled online or in the classroom. That's why postcards

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Rate a Property, Help a Planner

What could be more valuable than discussing venues with colleagues who’ve been there, done that? Developing a peer-to-peer recommendation system to provide insights into meeting and incentive venues was one of Elite Meetings’ first initiatives. Early

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Planner Tools: 8 Essentials for On-site Emergencies

When you’re a planner, as soon as “doors open” the job expands. You go from computer-based desk jockey to problem-solving event MacGyver, ready to solve any problem on the spot with whatever is within reach. It’s all in a days work. But it takes more

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How to Prepare for These 4 Common Speaker Hiccups

No matter how ready you think you are, rest assured at your next meeting or conference, there will be a few blips along the way. Here are four common speaker-related challenges that can pop up just when you think it’s smooth sailing—and here’s how to

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How to Manage Challenging Clients? Start With These 5 Tips

Ah, clients. Seems there’s always one or two who are, to put it politely, completely bonkers. Recently, when I polled my planner colleagues, virtually all agreed that one of the biggest challenges we all sometimes face isn’t the event at all, it’s

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