How Tos

Peer Genius: Advice for New Meeting Planners

“Build solid relationships with your partners. As planners, we dream up how everything will look, sound, and taste, and then work with our partners to create that reality. Inevitably, something will happen to challenge that vision—a thunderstorm will

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A Top 10 List for Better Hotel Contracts

Has this ever happened to you? Your client’s event is cancelled by the supplier just a few months before the event. Suddenly they (and you, as the planner) must scramble to find a new venue. If that original contract had not had some built-in

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Peer Genius: Advice for New Planners

“Concentrate on the basics and work backward from there.  If your budget is limited, try to guide your “powers that be” to devote more of it to food and beverage and quality production equipment.  It is not nearly as important to have an amazing

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8 Ways to Refresh Your Annual Conference

An annual conference provides the unique opportunity to bond relationships between peers, clients, investors, vendors, and prospective business partners. It creates a stage where people can come together and reflect on exceptional accomplishments as

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Picture Perfect – Tips on Working with an Event Photographer

An investment in great photos just keeps on giving. Photography that successfully tells the story—and captures the emotions of an event—pays dividends for years on end, in everything from printed collateral to social media to future promotions and

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Going Social: 5 Things You Should Be Doing

We’re in a highly social, face-to-face season. That got me thinking a lot about other ways of being social—social media, for instance. Its influence is epic. With social media driving marketing, branding, and meetings and events, what is the best way

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12 Tips For Better Meetings: Hospitality Experts From the Marriott Convention & Resort Network Weigh In

Just like meeting planners, hoteliers have a lot riding on satisfying attending groups. Hosting meetings is a specialty among hotels in the Marriott Convention & Resort Network, a selection of 60 hotels and resorts with from the JW Marriott,

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Eco-Minded Planning

Kermit the Frog lamented, “It’s not that easy being green.” That may be true for Kermit and his particular brand of greenness, but it doesn’t have to be that way for green meetings. Sustainability and corporate social responsibility (CSR) are terms

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Fam Etiquette

When people comment that “meeting planning is a cake job,” I often laugh and think to myself, “you have no clue what my job fully entails!” I must confess that there are some serious perks (and much deserved, as far as I’m concerned) to being a

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10 Ways to Make the Most Out of Your Fam Trip

A familiarization trip, more commonly known as a fam trip, is an informational visit that allows planners to personally experience the sights, sounds, and tastes of a destination. Since these trips are often larger-than-life experiences to

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Out of Office: The Power of a Well-Planned Retreat

  Today’s frenzied, do-more-with-less work week has presented senior business leaders with a challenging paradox—namely, how do you discuss strategic planning, brainstorm on new business opportunities, and spend quality time as a group to

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Expert Advice on Social Media for Events

  We asked a group of savvy meeting professionals to share their best tips on using social media for events. “Three of the things that have worked for me include asking guest speakers to blog prior to the event to create buzz, using Twtpoll or

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Planning for the Unplanned – An Emergency-Preparedness Action List

  Create a preparedness plan with contingency checklist for site visits and planning processes. During site inspection, determine evacuation and safety plans. Send and collect a medical form from attendees that lists health concerns,

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Hotel Site Inspection Tips

As we find ourselves in that time of year were lists are made, and checked twice, I find myself adding a few helpful hints to my site inspection list. As planners we all look for ways to improve our meetings, and sometimes, that begins with us and

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Tips For Meeting Far, Far Away

As planners, we move in six different directions on any given day. So when we are asked to “provide more variety” or “increase attendance” in our meetings, we must find creative solutions. Taking your meeting abroad is a great solution. Yes, it may

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Five Basic Tips to Jump-Start Your Planning

Over the last year, more and more of my friends, who do not have “meeting planner” in their title, have been asked to handle their companies’ meetings. I often get a call from them seeking my advice, “tricks of the trade,” and so on. With many

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Sending Targeted RFPs to Multiple Venues Yields Competitive Bids

As a meeting planner, one of the biggest benefits of online RFP tools is the ability to send your Request for Proposal (RFP) to multiple hotels at one time. With a few clicks, your completed RFP can be sent to several locations simultaneously. A

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European Meetings – A Planner’s Primer on VAT Recovery

When selecting a new international site for his events, Philip Arbuckle, association and conference manager with MeetingTrack Inc., looks for a winning combination of a unique destination experience and inspiring business ideas. “My clients enjoy

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Star Planner 2.0: Separating Your RFPs From the Pack

In 2012 the Star Planner Program was born. Conceived with the desire to identify and reward our most qualified and dedicated users of EliteMeetings.com and the SpeedRFP Network, the program promised greater planner recognition amongst hotels &

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