Planning

11 Tips to Manage Event Music – and Your DJ

If you plan events for a living, chances are, you’re no shrinking violet. You’re used to being the boss and issuing orders, firmly but respectfully. You are, after all, the captain of the ship, with your hands on the wheel ‘till the last guest

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4 Ways to Tame Your Audiovisual Costs

Ah, audiovisual charges – they’re rarely good. In fact, they tend to be the biggest wildcard in any event budget, with the power to instantly blow your bottom line to smithereens. Small wonder the thought of the final A/V bill tends to fill a

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2016 Holiday Planning: Key Dates to Work With & Around

When the temperatures start to drop and leaves fall, a planners mind turns to – Oh, no – the holidays – and the flat-out race to the end of the year. The toughest part about the season? Getting the venue you want on the day you want it. As with any

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Beef Up Your Knowledge of Dietary Requests

Pulling off an upbeat, congenial event dinner ranks right up there with skydiving and zip-lining on a good night, being entirely dependent on the unforeseeable, one-time planetary alignment of guests, catering and event staff. Special dietary

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Venue Wisdom: 4 More Secrets for Planning Success

No matter where you are in your planning career, it’s important to remember that planning is a two-way street. Just as we expect the world from our venues, they too expect us to return the favor by freely sharing with them the information they need

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Private Dinner Primer: 7 Pointers

Skillfully arranging small, intimate dinners for company senior officers, VIPs and select groups of other stakeholders during a larger business meeting or event has always been an important part of a planner’s toolbox. Ten years ago, a boardroom or

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Venue Wisdom: 3 Secrets for Planning Success

Whenever I get together with my fellow planners, inevitably we talk shop, exchanging war stories about our experiences with one venue or another, which ones we love, who’s got the best facilities, which properties have the most attentive meetings

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Dolphin Programs: How to Navigate the Waters

Given their intelligence and seeming friendliness, Atlantic bottlenose dolphins have been popular attractions at oceanfront resorts throughout the U.S. and Caribbean for decades. Planners booking these resorts have been happy to oblige as attendees

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Team-Building: How To Make Sure It’s Memorable

Team-building activities are an important way to foster connections among meeting attendees.  With today’s world of instant entertainment and viral internet sensations, people are looking more for memorable experiences rather than the traditional

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Family Planning: 11 Tips for Kid-Friendly Events

Children and meetings don’t always mix. In theory, attending an off-site event at an interesting destination can be a wonderful opportunity for attendees to bring the spouse and kids, turning the business occasion into a quasi-family vacation.

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6 Tips to Cooler Venues (and Guests!)

Throughout the year, I can be found at a lot of events, but mostly as part of the behind-the-scenes team making it all happen. This summer however, while New York City has been in the midst of a relentless heat wave, I’ve had the pleasure of

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2017 Hotel Pricing: A Tale of Two Coasts

Research presented at the annual conference of the Global Business Travel Association this month (July 15-20) in Denver presented a mixed picture of what planners could expect in the coming months when it comes to negotiating 2017 hotel rates. For

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5 (Road-Tested) Ways to Cut Planning Stress

Every year, a few career sites publish their top 10 lists of stressful jobs, and not surprisingly event coordinators consistently rank high on the list. So, how to cut the stress we’re all too familiar with in this line of work? Stop it before it

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Destination: Oakland

If you’re headed to San Francisco but “Haight” the hassle of navigating one of the country’s top tourist destinations, you’ll find relief – and yes, even a whiff of the city’s treasured hippie past – just across the Bay Bridge in Oakland,

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How to Create a Niche in the Events Industry (and Why You Should!)

I think that creating a niche in our industry is incredibly important. Most people tend to think that offering a wide variety of services will bring them more opportunities, but while that sounds intuitively correct, it's actually the opposite. By

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How to Set the Stage for Ideal Brainstorm Sessions

The opening session at last month’s (April 19-20) International Association of Conference Centers–Americas’ annual gathering in New York focused on “Innovation in the Meeting Experience” and, not surprisingly, the subject of brainstorming came

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6 Summer Planning Pitfalls to Avoid

Summertime, and the living is – busy! Once summer kicks in, finding the perfect event date gets complicated because your guests are likely to be heavily booked with many more social events, family obligations and vacation time than usual, all

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Event Reminders: How Many is Too Many?

Ahh - event marketing. The world of email marketing, social media engagement and follow up, follow up, follow up. When I talk to planners in the industry, it seems that we all still heavily rely on email marketing as a primary channel for getting the

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Think you know what tech attendees want? Think again!

A new report by the Center for Exhibition Industry Research (CEIR) reveals some striking differences between what tech tools you think attendees want and what they really want. CEIR surveyed 380 exhibition planners and 420 business pros who attend

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4 Steps to Content Strategy that Engages Year-Round

One of the biggest headaches of event planners and brands around the world is creating a content strategy for engagement. More and more, successful events require a year-round content marketing plan that engages readers and keeps people focused on

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