Planning for the Unplanned – An Emergency-Preparedness Action List

  Create a preparedness plan with contingency checklist for site visits and planning processes. During site inspection, determine evacuation and safety plans. Send and collect a medical form from attendees that lists health concerns,

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The Magic of Mexico: Puerto Vallarta & Riviera Nayarit

Puerto Vallarta, Mexico’s second most visited tourist destination—together with the Riviera Nayarit, a recently designated tourist destination just north of town—nestles in a narrow corridor between the emerald peaks of the Sierra Madre and the azure

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Meetings In Mexico – Cancun

Cancún, Mexico’s number one tourist destination for nearly 40 years, attracts a steady stream of meetings to its Caribbean shores, including such high-profile events as the 2010 United Nations Framework Convention on Climate Change and Conference to

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Hotel Site Inspection Tips

As we find ourselves in that time of year were lists are made, and checked twice, I find myself adding a few helpful hints to my site inspection list. As planners we all look for ways to improve our meetings, and sometimes, that begins with us and

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Meetings in Mexico – Los Cabos

Los Cabos, Mexico’s latest up-and-coming meetings destination, lies at the tip of the thousand-mile-long Baja peninsula, where the Pacific Ocean meets the Sea of Cortez. Groups select from 13,000 hotel rooms based in three distinct areas: lively Cabo

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The Idea Factory: Personal Favorites From Successful Events

Have you ever dreamed up an original idea, only to learn that your conference service manager has not only been there, done that—they’ve done it eight times this week! With so many new trends and various vendor options to choose from, “originality”

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5 Apps Every Meeting Planner Should Have

Technology is here, there, everywhere! I consider myself a moderate user of the evolving tech world. I know enough to get around, but I’m certainly not the type to camp out for days to get the latest model of a phone. I certainly cannot intelligently

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Tips For Meeting Far, Far Away

As planners, we move in six different directions on any given day. So when we are asked to “provide more variety” or “increase attendance” in our meetings, we must find creative solutions. Taking your meeting abroad is a great solution. Yes, it may

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Spotlight on Panama

Along with predictably pleasant weather that hovers near 80 degrees Fahrenheit all year long, Panama offers visitors a wealth of culture, natural beauty, and recently, an infusion in high-end hospitality. For meeting planners looking for an

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Farm to (Banquet) Table

The green movement continues to make inroads in our industry, from vendors to hotels to restaurants. The good news is that planners are increasingly joining this mission. Yet, as much as we are being conscientious about incorporating “green” into our

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Five Basic Tips to Jump-Start Your Planning

Over the last year, more and more of my friends, who do not have “meeting planner” in their title, have been asked to handle their companies’ meetings. I often get a call from them seeking my advice, “tricks of the trade,” and so on. With many

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Focus on Scotland

When it comes to destinations with powerful appeal, Scotland has it all: rich culture, history, natural beauty, and, for meeting professionals, hospitality standards that virtually guarantee a crowd-pleasing event. These venues, from a site visit in

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Sending Targeted RFPs to Multiple Venues Yields Competitive Bids

As a meeting planner, one of the biggest benefits of online RFP tools is the ability to send your Request for Proposal (RFP) to multiple hotels at one time. With a few clicks, your completed RFP can be sent to several locations simultaneously. A

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Food & Beverage: Paring Down Rising Costs

When the worst drought to hit the United States in 60 years combined with widespread crop loss in Africa, it sent grain prices soaring, driving up the cost of beef, pork, and poultry. In the second half of 2012, wholesale prices began to rise.

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European Meetings – A Planner’s Primer on VAT Recovery

When selecting a new international site for his events, Philip Arbuckle, association and conference manager with MeetingTrack Inc., looks for a winning combination of a unique destination experience and inspiring business ideas. “My clients enjoy

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Star Planner 2.0: Separating Your RFPs From the Pack

In 2012 the Star Planner Program was born. Conceived with the desire to identify and reward our most qualified and dedicated users of EliteMeetings.com and the SpeedRFP Network, the program promised greater planner recognition amongst hotels &

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